Philippine real estate has rules.
The stack was breaking them.
Hoversight REMS runs residential, commercial, and memorial lot sales in the Philippines — a market with specific regulatory obligations around KYC, contract price, amortization, and receivables. The operation was running on six separate systems that did none of those things well together.
What the existing stack was failing at
Every lot sale touched every broken part of the system. An agent reserved a lot by marking a spreadsheet; another agent, pulling a cached view minutes later, reserved the same one. Double-reservations happened often enough to be routine, and they were only caught after a deal had been committed to a buyer.
KYC compliance was tracked manually. A large share of buyers missed the thirty-day document submission window because nobody was systematically watching the clock, and the forfeiture process triggered by a missed deadline created more manual work than the compliance itself.
Finance officers calculated Total Contract Price with 12% VAT, applicable fees, discounts, and P.D. 957-compliant diminishing balance amortization by hand, per contract, for every sale. Monthly Statement-of-Account generation ran into hours. Collections staff pulled aging receivables across spreadsheets once a week. And the support team fielded every payment inquiry call from every buyer, because the buyer had no way to see their own ledger.
Eliminated, not managed better
Lot inventory. A colour-coded grid view of every lot across every property type. When a reservation is initiated, the lot locks in real time across every logged-in agent. Double-reservations are not made rarer — they become structurally impossible.
KYC compliance. The system tracks every buyer’s thirty-day window. Automated SMS and email reminders fire at day fifteen and day twenty-five. If the deadline passes, the lot is flagged for forfeiture automatically and the buyer record carries the full audit trail.
Contract financials. A BIR-compliant TCP engine handles 12% VAT, miscellaneous fees, promotional discounts, and audit trail generation automatically. The same engine produces accurate diminishing balance amortization schedules using Philippine standard formulas. What took hours per contract takes minutes.
Payment schemes. Four configurable structures — Spot Cash, Deferred Cash, In-house Installment, Bank Financing — with configurable down-payment percentages and term options. Post-dated check tracking with maturity calendars, deposit scheduling, and bounced-check processing included.
Collections. An aging-receivables dashboard with drill-down per account. Overdue notices with penalty previews sent automatically. Penalties compute against P.D. 957 escalating rates (1% → 1.5% → 2%) based on overdue bracket. Payment-restructuring workflows built in.
Buyer portal. Buyers log in to their real-time payment ledger, download their own documents — Reservation Agreement, Contract to Sell, Statement of Account, Official Receipts — and track title-transfer progress through eight milestones. Most payment inquiry calls stopped.
Multi-gateway payments. PayMongo, Dragonpay, GCash, and Maya integrated. Official Receipts generated automatically on confirmation.
Commissions. Milestone-based automatic calculation — 20% on reservation, 50% on down-payment completion, 30% on full equity. Agent performance tracked across the portfolio.
Running lot sales now
The platform is running lot sales across residential, commercial, and memorial properties. Inventory locks. KYC clocks. Contracts calculate. Collections escalate. Buyers log in to their own records. The six-system tax is gone.
Creatr has been incredibly helpful. The ability to handle complex formulas automatically has made it much easier to build and customise. I feel confident delivering sophisticated solutions to clients efficiently.
The argument, short
A real estate platform that enforces Philippine regulation at the schema layer — not at the spreadsheet layer — is a different kind of product than the one this market was running on.
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